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Resolutions passed at Inclusion BC Annual General Meeting

Summary: 
Five resolutions were passed at Inclusion BC's annual general meeting held on May 25, 2018 in Kelowna, BC.

2018 RESOLUTIONS

Resolutions 1-5 were submitted and presented by the Inclusion BC Board of Directors.

Resolution 1 – Changes required by the BC Society’s Act

Supporting Statement

The BC Society Act requires that all non-profit societies update their Constitution and Bylaw to be in compliance with changes to legislation.

Resolution

Be it resolved that the following be alterable:

PART 3. RIGHTS AND RESPONSIBILITIES OF MEMBERS
3.9 No Distribution of Income to Members

The activities of the Society will be carried on without purpose of gain for its members and any income, profits or other benefit to the Society will be used in promoting the purposes of the Society. (This provision was previously unalterable)

And be it further resolved that the following be alterable:

PART 14. MISCELLANEOUS

14.7 Dissolution

In the event of dissolution or winding up of the Society, all of its remaining assets after payment of debts or liabilities shall be distributed to one or more charitable organizations or charitable foundations recognized under the provisions of the Income Tax Act and engaged in work on behalf of people with developmental disabilities and their families. (This provision was previously unalterable)

And be it further resolved that the following be added to the Inclusion BC Bylaws:

Part 4. MEETINGS OF MEMBERS

4.6 Notice of General Meeting

The Society will provide notice of every General Meeting to each Member by:

  1. e-mail sent to the address provided by each Member who has provided the Society with an e-mail address not less than fourteen (14) days and not more than sixty (60) days prior to the date of the General Meeting; and
  2. posting notice of the General Meeting on the Society’s website for Members, for at least twenty-one (21) days immediately prior to the date of the General Meeting.

If necessary in the Board’s discretion, the Society may send notice of a General Meeting to one or more Members in accordance with Bylaw 13.2.


Resolution 2 – Indigenous Appointment

Supporting Statement

It is important that the Board of Inclusion BC reflect the diversity of our membership and people who have intellectual disabilities. Appointed Board positions are a way to ensure that we have this representation.

Resolution

Be it resolved that one of the Appointed Directors be filled by an Indigenous Representative and that the Bylaws be changed as follows:

PART 6. DIRECTORS

6.6 Appointment of Directors

Up to three (3) Directors will be appointed as follows:

a.  two (2) Directors may be appointed by the Board to provide specific expertise, skills or knowledge as determined by the Board. One (1) of the appointments must be an Indigenous representative, but not an employee of an indigenous political organization such as a provincial or federal federation of Indigenous groups.

b. one (1) Director will be an Executive Director or Owner/Chief Executive Officer of a Full Member, as appointed by the Executive Directors’ Network of the Society.


Resolution 3 – Terms of Appointed Board Members

Supporting Statement

Board Members bring talent, skills and insight to the Inclusion BC Board and they need enough time in their positions so that they can contribute fully.

Resolution

Be it resolved that Appointed Directors can sit on the Board for 2 consecutive 2 year terms and that the Bylaws be changed as follows.

PART 6. DIRECTORS

6.9 Term of Office

The term of office of all elected Directors will normally be three (3) years.

The term of office of Appointed Directors is normally two (2) years. An Appointed Director may not serve in that capacity for more than two (2) consecutive terms, 4 years in total.

For purposes of calculating the duration of a Director’s term of office, the term will be deemed to commence at the close of the annual general meeting at which such Director was elected.  If, however, the Director was elected at an extraordinary general meeting his or her term of office will be deemed to have commenced at the close of the annual general meeting next following such extraordinary general meeting.


Resolution 4 – Nominations

Supporting Statement

Inclusion BC is a democratic, member based organisation and encourages people to belong and participate in our activities and initiatives.

There are a number of ways for people to belong to and participate in Inclusion BC, including on our Board, at General Meetings, with one of our Members, on a committee or Task Force, be an individual member, attend a meeting or event, participate in a campaign, sign a petition, etc.

As a provincial membership organization, Inclusion BC needs to provide our Members enough time to consider the business at General Meetings, including nominations and resolutions. In order to ensure this happens Inclusion BC provides plenty of advance notice in our Call for Nominations and our Call for Resolutions. This means Members need to submit Resolutions and Nominations in advance so that all members can review them well before General Meetings.

Inclusion BC does not receive Resolutions from the floor at General Meetings unless the issue in the Resolution is emergent. This means the issue must have come up only after the time for advance Resolutions has passed.

An important job of the Inclusion BC Board is to find people to sit on the Board and committees who bring a variety of experiences, skills and perspectives. The Board is always searching for people who have the skills and experience needed. The Nominations Committee works throughout the year on behalf of the Inclusion BC Board to find appropriate candidates. A strong Board ensures that the Board can make good decisions. After much work and consideration, the Inclusion BC Board presents to the Membership and General Meetings, nominees for open Board positions.

Currently Inclusion BC allows nominations from the floor at General Meetings. Nominations from the floor do not allow our members to talk about and consider ahead of time if they will vote for those who are nominated this way. Nominations from the floor also make the Boards job in finding Board members with the skills needed more difficult. 

Resolution

Be it resolved that Inclusion BC will not accept nominations to the Board from the floor at General Meetings, effective immediately; and

Be it further resolved that this be included in our Bylaws as follows:

Part 4. MEETINGS OF MEMBERS

4.10 Nominations

Inclusion BC sends out a call for nominations for President and Directors at Large in advance of a General Meeting. The date when this call is sent out is determined by the Board of Directors.

  1. Anyone nominated to the Board must be a member in good standing of Inclusion BC and must agree in writing to be nominated.
  2. All nominations must be received in advance of a General Meeting within the time set by the Board of Directors of Inclusion BC.
  3. A person can only be nominated by a member in good standing of Inclusion BC.
  4. Inclusion BC does not accept nominations from the floor at General Meetings.

Resolution 5 – Housing

Supporting Statement

Currently housing is a major issue for persons with disabilities. Many people with disabilities sit on waitlists and are only placed on a crisis basis.

All people need to have options about where they want to live and access to accommodation that meet their needs and provide for a safe, inclusive and dignified life.

As a result of inappropriate referrals and placements and a lack of planning, many people with disabilities are forced to live in unsafe and unhealthy living environments. It is wrong to not provide appropriate options for vulnerable people and to put them into unsafe environments.   

Resolution

Be it resolved that Inclusion BC work on advocating for appropriate, affordable and safe housing for persons with disabilities.

Submitted by

Inclusion BC Board on behalf of Jay’s Action Yes Society (Kelly Megyesi)